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Exactly about Open access : faq’s

Exactly about Open access : faq’s

Exactly about Open access : faq’s

Here are the concerns academics most frequently inquire about available access, the REF access that is open, RPS and UCL Discovery.

You need, contact the Open Access Team if you can’t find the answer.

About available access

Start access means research that is making freely available online, without payment limitations, along with few limitations on re-use.

There are two main kinds of available access. Green access that is open making a form of work, frequently your final accepted manuscript, freely obtainable in an institutional repository such as for instance UCL Discovery or even a discipline-specific repository such as for example European countries PubMed Central, susceptible to any publisher embargo duration on available access. Gold available access means making the posted version of work available access from the publisher’s internet site, once it really is published, often under an innovative Commons licence. Silver access that is open calls for a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in registration journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team is likely to make the manuscript access that is open UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo period on available access).

Many research funders need grant-holders to create their magazines available access. See our funders web page to learn more. Contact the Open Access Team for particular advice.

REF available access policy

To qualify for distribution to a higher REF, journal articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited in a access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s best training to upload your paper to RPS just because it is accepted for book. Outputs maybe maybe perhaps not uploaded in the period that is requiredsee whenever can I upload to RPS?) is not submitted towards the REF. Every paper should be uploaded since the policy encourages open access for all outputs.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team is likely to make your paper access that is open have a glance at the website UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on open access). See additionally Exceptions towards the REF policy:The journal’s embargo duration is just too long / the log will not enable available access.

The REF policy relates to journal articles and meeting procedures. This can include documents presented at a seminar, or section of a seminar procedures, but doesn’t add abstracts and posters. Letters and editorials sometimes have initial research, plus some disciplines distribute them into the REF. Generally speaking, the accepted manuscript type of letters and editorials should really be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as a seminar paper, the output can be changed by you type. Towards the top of the entire record in RPS, beside the production kind, you will notice a pencil icon that is small. Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.

UCL’s policy is the fact that outputs of all of the kinds should always be uploaded to RPS. The REF available access policy encourages writers which will make outputs such as for instance publications and guide chapters openly available. Devices of Assessment can show their wider dedication to available access in their REF Environment statements.

Documents must be deposited because right after acceptance as you are able to. Papers accepted for book from 1 April 2016 to 31 March 2018 will soon be qualified to receive distribution to your REF when they had been deposited in a open access repository within 3 months of first online book. Papers accepted following this date needs to be deposited in a access that is open within 90 days of acceptance. Nevertheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 90 days of very first online book but perhaps perhaps not within 90 days of acceptance.

In certain procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and online of Science, considering your RPS search settings, and provides them for you to “claim”. A few that your particular documents are recorded in RPS over time to satisfy the deadline for you yourself to upload the ultimate accepted manuscript. You are able to do this either by claiming these documents inside the period that is three-month or by producing documents manually (see our guide to recording a book in your RPS profile).

You ought to upload your final accepted manuscript. This can be instead described as the “final author version”, “final manuscript” or “post-print”.

Complete details can be found on our which variation to upload page.

You’ll want to ask the author that is corresponding your co-authors when it comes to last accepted manuscript in order to upload it. Instead, the log might manage to give you a duplicate that can be used. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

Whenever asking non-UK writers when it comes to last accepted manuscript you should use the following description:

British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, that will be form of this article that has been peer-reviewed but without publisher’s typesetting, will soon be made available access in UCL Discovery following the embargo period on available access, based on the publisher’s policy. Fulfilling this requirement includes a impact that is significant future financing.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

Whilst the accepted manuscript contains all modifications as a result of peer-review, it will not changes that are usually contain during copy-editing and typesetting. Into the accepted manuscript, or ask the publisher for a later version that can be made open access if you would prefer to upload a version that contains these changes, you can either copy them.

It really is every UCL writer’s responsibility to ensure that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS. if your paper involves authors at one or more British institution, the accepted manuscript must certanly be uploaded every single organization’s repository.

In the event the paper ended up being uploaded to some other organization’s repository or a repository that is subject however to RPS, inside the needed duration (see whenever can I upload to RPS?), it could be feasible to demonstrate so it complies utilizing the REF policy. Contact the Open Access Team, providing the Address regarding the paper within the other repository, to go over this.

Though it is each author’s duty to keep up their magazines documents in RPS, writers can delegate use of somebody else having an RPS account – an administrator or PA, by way of example. Delegates can handle book documents and files that are upload them, although the author must definitely provide the ultimate accepted manuscript. Setting up a delegate, in RPS go to Menu, then within the My Account section go to Account Settings>Manage Delegates.

Where a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion from the REF available access requirement, and so are qualified to receive distribution to your REF, where:

  • once the paper ended up being accepted, the writer to who the paper is attributed into the REF distribution ended up being used at A uk HEI aside from UCL, which is extremely hard to ascertain (from every other repository) it complies with all the policy.
  • once the paper ended up being submitted, the writer to whom the paper is attributed into the REF submission had not been used at A british HEI.

If i will not be at UCL at the time of the next REF. Do we still need to upload?

Yes. It is necessary that every papers that come under the insurance policy are uploaded, so they are eligible for submission – no matter where the writers are based at the time of the REF that is next.

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